How To Transport Wedding Decor for Your Destination Wedding
A destination wedding allows you to experience scenic venues and beautiful landscapes on your special day. Sometimes, however, to have the wedding you love, you need to pack all your wedding essentials and deliver them to the venue without overspending on your budget. Whether you’re shipping handcrafted party favors or personalized tableware you can’t get anywhere else, you can transport your wedding decor for your destination wedding by packing them safely and securely.
Create a Detailed Packing Checklist
Before you start making your checklist, see if you can find or source any of your desired items locally. This could save you the extra expense of shipping. Though, most probably, you will find that some items you want at your wedding, cannot be found locally. Therefore, you will have to bring them with you from your country or even ship it from another country!
So, start by listing all your decor items, from centerpieces to props like sparklers or any alternatives you have for your wedding exit. A detailed checklist helps you and your wedding planner keep track of your essentials to make sure you don’t leave anything behind. Organize the list by categories such as fragile items, bulky items, or venue-specific decor to easily unpack your decorations when you arrive.
Pack Fragile Items With Extra Care
For delicate decorations like glass vases, mirrors, or candles, use proper protection to prevent shattering or damage. Wrap each item in bubble wrap and secure it with tape. Also, use sturdy boxes labeled with fragile stickers and fill any extra space with packing peanuts or towels to hinder movement.
Use Space-Efficient Packing Techniques
Make the most of your luggage space by selecting travel-friendly decor. For example, foldable items like cloth table runners are more manageable in transit compared to bulky tableware. Additionally, packing smaller decor pieces inside larger items like baskets wastes less space. This way you can transport more wedding decor to your destination wedding.
Ship Bulky Items in Advance
Although we don’t recommend it, but when transporting large or heavy items such as flower stands, or custom backdrops, shipping them ahead of time can save you from a major hassle during travel. Look through shipping services that offer tracking and insurance so your items arrive safely and on schedule. On their expected delivery date, confirm the package’s arrival with your venue so that they can receive and store the shipments until you arrive.
However, before anything, check if you can rent these same items locally. Maybe your suppliers or vendors such as the florist or rental agency can get them for you to save you the hassle. Sometimes it can be more affordable than shipping it from overseas.
Investigate Airline Restrictions
If you’re bringing decorations as part of your checked or carry-on luggage, be sure to comply with the airline’s size and weight restrictions to avoid throwing away precious decor. Verify whether your items, especially liquids like sprays, abide by airline regulations before going through security.
Consult your Wedding Planning Team
Before shipping anything in advance, consult your wedding planning team about all the details. Is it even possible to send big packages and where to send them? Do they have a storage facility where they can store your packages safely? Will your venue even allow the storage of your items? And also how well does post work in the country you’re getting married? Do you have to send things months in advance to arrive in time for your wedding?
After stepping foot in your destination, check the condition of your decorations as you’re unpacking. If anything has bent or detached during transit, be sure to repair your decorations or find replacements before your wedding day. With these travel tips, you’ll be able to enjoy your destination wedding with personalized decorations that everyone will appreciate.
